Report Writing: Memo

It is with great interest that I write to you over the above mentioned issue. First of all, I would like to congratulate you for the incredible work you did by giving a highly professional speech to the visitors who came to our organization last week. Congrats. However, I would like you to take note the following issues about public speaking that will enable you advance in your career as a public speaker. The speech you gave was remarkable, but there are a few factors that you should address in your future public speeches.

First, before you start your presentations, you should make sure that you win the attention of the audience. This can be achieved through a warm welcoming note or remarks, thanking them for special interest in your speech and attendance and a precise self introduction. Pertwee asserts that during the introduction stage, a speaker should inform the audience that there shall be a question-answer session after the speech. This will capture their attention (Pertwee, 2006).

Secondly, one should give more emphasis to main points. Give clear explanations and demonstrations where necessary. Make the audience visualize and fully understand your points. Thirdly, during speech delivery, use of non-verbal communication techniques such as facial expressions to stress points is recommended (Kline, 2004). If possible, one can use humor to get audience’s interest in the topic being discussed. This will also help in reducing boredom when delivering long speeches.

Fourthly, you can use personalized stories to win the audience’s trust in your speech. Most people would to like hear about real life stories and experiences. During the presentations, maintain a direct eye contact with the audiences as well.

Last but not, put your audience in suspense state. Create a state in which the audiences want to know more about what would happen next. This makes them become more attentive. They would also develop adequate concentration on your speech.

In conclusion, you have the potential to become a perfect speaker, and all you need to do is to develop good communication and public speaking skills with time. I hope that you will give these suggestions adequate consideration.

Thanks you.

Yours faithfully,

XXX XXX